Room Reservations

As part of our service to the community, the St. Charles City-County Library provides Community Rooms, Study Rooms, and Event Spaces for use by local community groups, organizations, and individuals.

• Taxpayers of St. Charles County can reserve rooms with a valid Library card in good standing.
• The individual reserving the room must be present for the duration of the reservation.
• The individual has reviewed the room usage policy and agrees to abide by it in its entirety.
• Your reservation is not complete until you receive an email or phone call confirmation.
• Meetings must be scheduled 72 hours in advance. If you need to schedule a room with 72 hours' notice or less, please contact the Library Branch directly.

IMPORTANT

1. The customer holding the reservation must be present within 10 minutes of the start time, or the reservation will be canceled.
2. Reservations may begin 30 minutes after opening. Reservations must end 30 minutes before closing.

Types of Rooms

Various types of rooms are available at Library Branches, each with specific functions and parameters. Not all room types are available at every branch.

Community and Conference Rooms

Community and Conference rooms have tables and chairs that may be moved by groups using the rooms. These rooms may be reserved up to 3 months in advance.

• The responsible party must be 16 years of age or older
• May be used by an individual or group one time per calendar week
• Maximum reservation time: 8 hours per month
• Community and Conference Rooms may be reserved up to 3 months in advance
• Set up and take-down is the responsibility of the reserving group
• The public must be permitted to attend and participate in anything being held in these rooms
• Light refreshments may be served

Study Rooms

Designed for individuals and small groups for quiet work and study. These rooms may be reserved 2 weeks in advance.

• The responsible party must be 12 years of age or older or have an adult present
• May be used by an individual or group three times per calendar week
• Maximum reservation time: 2 hours
• Study rooms may be reserved 2 weeks in advance
• Rooms may be available on a walk-in basis
• Light refreshments may be served 

Event Spaces

Designed for larger public or private events by individuals, community groups, businesses, or organizations.  Event Spaces are only available at The Commons at Spencer Road Branch and can be reserved up to 12 months in advance. 

• The responsible party must be 18 years of age or older
• May be used by an individual or group one time per calendar week
• Maximum reservation time: 8 hours per month
• Event Spaces may be reserved up to 12 months in advance
• A fee will be charged for using these spaces. The fee is waived for nonprofit organizations and government agencies. See the charts below for fee information.
• Preferred catering must be used, with the exception of light refreshments
• Please contact eventrooms@stchlibrary.org or 636.442.1164 with questions related to Event Space reservations.

Fees for Individuals and Community Groups

Fees for Businesses and Celebratory Events

Caterers

The following caterers have been approved to cater meals at the Commons at Spencer Road.

• Championship Catering
• Concetta’s
• McAlister's Deli
• Mellow Mushroom
• Qdoba
• Sauce on the Side  for catering, please call 636.244.2649
• Valenti’s